DONE!

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It is all about DONE! Why? DONE feels great, especially today when so many of us are living with loose ends all of the time... clamoring for that feeling of accomplishment.

I routinely tell my clients (often perfectionists who struggle with this) that DONE IS BETTER THAN PERFECT. This strategy actually works!

Especially in our world today where the tsunami is so ever present, most of us never feel a sense of complete or done. There is seemingly no way to stay on top of it all.

One strategy that works every single time is breaking things down into baby steps. After all... If I am having trouble getting it done, the first step is probably too big. I may not even know where to start.

Once I stop and think - and think through - I can see my way to DONE. It is about identifying the first step I literally have to take and then deciding when I am going to take it by looking at my calendar and evaluating possible options.

The reason it is such an issue today is because we live in a world of information overload, choices and interruptions.

Here are my strategies:

  • Start small, but start. Simple but not always easy for those of us inundated with too much to do.

  • STOP, PAUSE and THINK about the first step you have to take.

  • Recognize that DONE is better than perfect.

Have a DONE day!

Coach Nancy

If you are serious about improving productivity, shoot me an email at nancy@nancysnell.com.

Influencer Series: Alyssa Gelbard

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Alyssa Gelbard is a leading career consultant/personal branding expert, and also the Founder and President of Resume Strategists, a career consulting firm that is so much more than just resumes. RS helps clients take the next steps in their careers by providing the tools and guidance on how to present themselves as ideal candidates for the positions they seek. Alyssa’s personalized, strategic approach has enabled clients to confidently market themselves in an increasingly competitive job environment for over 14 years. She has a background in strategic marketing, branding and communications and has held senior positions in the for-profit and not-for-profit sectors, including technology consulting, research/higher education and sports marketing. You can learn more about Alyssa here and get in touch with her by email at agelbard@resumestrategists.com.

The Distracted Executive: What would you say is your biggest distraction when you are working these days?

Alyssa Gelbard: Like many people, I receive a large volume of emails every day. I make an effort not to constantly check email and interrupt what I’m doing. I have developed the self control to wait and read/respond at a designated time so I don’t take the focus away from the task at hand. It’s a challenge to do this (I’m a supreme multi-tasker), especially if I see an email that I’ve been anticipating… but it has helped me to stay focused.

TDE: What has become your greatest challenge around managing time? Or even better, what do you notice as far as your clients' challenges around managing time these days?

AG: My schedule is jammed-packed every day. If I do spend more time than anticipated on something, I try to figure out why it happened so in the future, I can allot more time for it or adjust my process so I can be more efficient.

The greatest time-challenge our clients face is effectively managing the time required for a strong job search. I advise them to create short, weekly lists with realistic and achievable tasks (vs. one long list with vague time frames). If a seemingly overwhelming to-do list is broken down into doable chunks with reasonable time requirements, then clients are more likely to accomplish the important things that are essential for their job search.

TDE: What is your very best practice for being as efficient as you are?

AG: In addition to the obvious to-do lists, I live by my calendar and schedule all important deadline-driven things in it… and each item has a pop-up reminder, which I don’t close until the task is complete.

TDE: Everything seems important or urgent these days. How do you efficiently navigate your to-do list without hindering your success?

AG: I actually have two primary to-do lists – one is for client work and one is for running/growing the business. Client work always comes first because without clients, there is no Resume Strategists. Both lists have a priority section for what really needs to get done today. I also go over each list at the end of every day because priorities change and I need to make sure that my lists reflect that.

TDE: You manage people and work with some people who are all over the place. How do you deal with someone who is very distracted and not giving you what you need in a timely manner?

AG: If someone on my team is not meeting a deadline and seems distracted, I check in to make sure that both the task and the priority are clear. If that person has a lot on their plate, clarifying priorities and task strategies can be immensely helpful. Sometimes, if I think there might be something else going on, I take a moment to talk to them to find out what’s happening in their life. It’s easy to forget we are people with complicated lives and there might be something going on that’s causing a distraction. Just talking about it, even briefly, can clear the mind and help them to better focus on what needs to get done.

TDE: What is your #1 tip for dealing with interruptions during the day?

AG: My day is always filled with interruptions, and I’ve learned that my initial reaction to them can impact how they affect me. I used to get annoyed by interruptions and it had a negative effect on my efficiency. I then shifted my mindset and realized that interruptions are part of daily life and I can’t prevent them from happening, so now they don’t impact my ability to accomplish things throughout the day. I’ve also created some structure to avoid interruptions when I’m working on something important – I block out time in my calendar as if I were meeting with a client, so I can focus. During this time, I don’t check email or answer the phone, and this has been incredibly helpful.

ADD: The Worst Part is Not Knowing You Have It

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ADHD (or Attention Deficit Hyperactivity Disorder also known as ADD interchangeably) is so often misunderstood. It has almost become part of our vernacular these days. I wouldn't be surprised if it was in the dictionary! The reason I am saying this is because I feel as if I, as an expert in the field for personal and professional reasons, have a responsibility to educate in order to help set the record straight.

We do live in a "culturally-Induced ADD society today." I am the first one to say that. However, make no mistake about it: ADHD is a very real issue, and the worst part about it is not knowing that you have it. Millions of adults are really challenged today, and in working in this field for the past 13 years with business professionals, I have seen first-hand what the cost is to self-esteem, productivity and overall performance.

What I want to do today is set the record straight with a few facts that I gathered at a conference I recently attended in Washington, D.C. for ADHD Professionals.

What is ADHD?

Simply put, Attention Deficit Hyperactivity Disorder (ADHD) is a neurobiological disorder. The essential feature of ADHD is a persistent pattern of inattention OR hyperactivity/impulsivity that interferes with functioning or development. It is NOT a moral issue. It is about brain wiring and body chemistry!

According to the DSM-V (diagnostic manual used by doctors worldwide), ADHD is the proper name, although not everyone with the disorder is hyperactive. Fact.

How common is ADHD?

Contrary to popular belief, or misbelief, ADHD is not just a childhood disorder! It starts in childhood but absolutely can continue into adulthood. As a matter of fact, 4-5% of the U.S. adult population is ADHD ,and that translates conservatively to 12-15 million people. Of those, we think that 80% are undiagnosed/untreated today.

Why? Because as adults, we have been compensating for so long and are successful already. We also hate the idea of labels or stigma!

What are the Possible Causes of ADHD?

The exact cause is unknown. Researchers believe the disorder may be caused by:

  • Brain Chemistry: perhaps an imbalance of two or more chemical messengers, or neurotransmitters, in the brain. Meaning that there is a physiological, real lack of chemistry, that impedes certain processes from happening.

  • Genetics: Research suggests that ADHD tends to run in families.

  • Environment: Certain external factors may contribute to ADHD. These include smoking and complications during pregnancy, delivery or infancy.

What parts of the brain are involved?

ADHD may be related to problems with a part of the brain called the pre-frontal cortex. Certain regions of this part of the brain may not function properly which contributes to inattention, distraction, impulsive or hyperactive behavior. I find it interesting to note that in adults the hyperactive stigma we all think of as "little boys jumping on couches" is really more about mental clutter, restless mind and too many thoughts.

Here are a few common symptoms:

  • Often has difficulty paying attention to details/makes careless mistakes

  • Difficulty sustaining attention

  • Doesn't always listen when spoken to directly

  • Challenges with organization

  • Avoids tasks requiring mental effort

  • Loses things

  • Forgetful in daily activities

  • Fidgets/squirms

  • Is always "on the go"

  • Talks a lot

  • Interrupts often

  • Has a profusion of ideas

  • Mental restlessness

I haven't written about this in a long time, and it feels great to do so as there is so much bad information out there. I hope that this helps to clarify and explain a bit more.

Having said that, you don't have to be ADD to feel like it these days!

Thanks for reading my blog, and remember: If you are feeling overwhelmed with the tsunami - ADD or not - you are in good company.

Coach Nancy

Influencer Series: Dr. Heather Lewerenz

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We are excited to talk to Dr. Heather Lewerenz, a psychiatrist who works with ADHD adults all day long.

A board-certified psychiatrist, graduate of the University of Kansas School of Medicine and the Psychiatric Residency at Beth Israel in New York, Lewerenz was on the faculty of Bellevue-NYU for seven years, where she worked in the psychiatric Emergency Department. Since 2009, Dr. Lewerenz has had a private practice in Manhattan. In 2014, she created a unique practice model, collaborating with Psychiatric Nurse Practitioners to provide high-quality, affordable psychiatric care to more New Yorkers.

You can learn more about Lewerenz by visiting psychservicesny.com or calling her office at (212)868-5550.

The Distracted Executive: You work with successful business professionals all day long. Tell my readers about their #1 challenge in getting organized and managing their workloads. What do you most often suggest in terms of solutions?

Dr. Lewerenz: The main problems I see with busy, successful professionals today is taking on too much responsibility, being too driven toward perfection, a reluctance to delegate and being unable to set limits to protect self-care and balance. We know that excessive work hours may be appropriate early in a career, but that it’s really not sustainable in the long term. Many people have been ignoring their body’s cues and their own personal health and mental health needs in the service of a career of high achievement. The over-achiever is suffering from stress and burnout, and their families and friends are also suffering from their absence or their perfectionism. I often recommend therapy and coaching.

TDE: Adults with ADHD are almost dismissed/marginalized these days – especially at work. What do you have to say about that?

HL: Unfortunately, adults with ADHD face challenges in the workplace because of ADHD, compounded by a lack of understanding. When most employers or coworkers are faced with someone with ADHD, they just see “disorganized, forgetful, distracted, restless,” without any understanding that these traits are all part of an illness, and not always within the control of the individual. Also, many workplaces have become less ADHD-friendly, with open-area seating, long days without proper breaks, 24-hour availability, and unreasonable deadlines. All of these factors can lead to very frustrating conditions for both the worker and the employer.

TDE: Give my readers one tip about what they might look for.

HL: You might suspect that you have ADHD if you feel that you struggle with any of the following: impulsiveness, difficulty concentrating or difficulty with organization. Some areas of your life that you might look at include your driving history (frequent tickets, moving violations or accidents), difficulty with some daily tasks like grocery shopping, cleaning, or paying bills, struggles with work and relationships, or a feeling that you have always had to work harder to achieve than people with commensurate intelligence and abilities. ADHD is a “diagnosis of exclusion,” which means that a psychiatrist, neurologist, or therapist would have to be sure that you are not suffering from Depression, Anxiety, Bipolar Disorder, or another mental illness to be able to diagnose you with ADHD. However, the gold standard for the diagnosis is still the clinician examination, so for most people extensive (and expensive) neuropsychological testing is not required.

TDE: In your adult patients with ADHD, what is the #1 presenting challenge/struggle?

HL:In my experience, the main struggle for patients with ADHD is the struggle itself and how it affects a person’s self-esteem. Many people with ADHD have been told their whole lives that they are “lazy,” or “not applying themselves.” Impulsiveness, disorganization, trouble with task completion, and distractibility can create very real social and occupational struggles.

TDE: Diagnostically speaking, how do you know if a patient actually has ADHD or not? Doesn’t “everyone” really have a little bit these days?

HL: The first thing a clinician must look for is another explanation for the symptoms such as Depression, Anxiety, Bipolar Disorder, etc. One question for the clinician is, are these symptoms longstanding, or are they episodic? Many other illnesses might cause symptoms that look like ADHD but are recent in onset. ADHD is a lifelong illness that has its origins in childhood, so getting a good history is critical. Also, we are looking for symptoms in three domains, which are impulsiveness/hyperactivity, distractibility/trouble concentrating, and organizational problems (what we call “executive function”). And no, not everyone today has ADHD. Unfortunately, many situations today (excessive demands of work and school, other stresses and pressures of modern living) create stress, distraction, and extreme demands, but an astute clinician should be able to differentiate an underlying ADHD from a stressful and distracting environment.

TDE: Have you seen more people presenting with ADHD symptoms today versus five years ago? If so, what do you attribute that to?

HL:No, I have not seen an increase in actual ADHD. We know that the rate of ADHD in the population is pretty stable over time. I have seen an increase in stressful and demanding workplace situations, which are even more difficult for people who really have ADHD, but which should be unacceptable for any of us. I believe we are all entitled to work-life balance and to the basics of self-care. Too often, especially for highly-educated, professional people – what we now call the “knowledge economy” – the demands of work have increased dramatically over the past decades. I often find myself advising a patient in an extremely stressful, demanding work situation that “I don’t have a pill for that.”

Influencer Series: Bill Witsik

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I am really excited to talk to Bill Witsik, a pioneer in my old business of broadcasting/media sales and buying time. It's the industry where I learned practically everything I know about being professional, responsive, organized and oh-so service and detail-oriented. Bill Witsik is a broadcasting veteran and National Sales Manager for television station WPMT/Fox43, a Tribune-owned, Fox affiliate in Harrisburg, Pennsylvania. His responsibilities include managing national sales for seven Telerep offices with 25+ account executives negotiating business for and with him at any given moment. In other words, Bill wears many decision making hats and juggles many balls all day, every day.

I started reconnecting with many people in my former industry, interested in how they are managing the information overload challenges and demands these days. The business has changed in some ways, and in some ways has remained the same. Success is ultimately always about communication, organization, professionalism and commitment... no matter how you slice it.

The Distracted Executive: What would you say is your biggest distraction at work these days?

Bill Witsik: The Phone. The phone never stops ringing, and often the news on the other end can derail me from completing the task at hand. I routinely juggle many balls at the same time – often times I will have multiple buyer requests open along with a dozen or so active emails. It’s a matter of taking a deep breath and prioritizing which ones need to go out first and chugging through them. No magic wand.

TDE: Prioritizing. Everything seems important or urgent these days. How do you efficiently navigate your to-do list without hindering your success?

BW: Any manager worth his salt will tell you that billing and share is the top priority. If I am packaging for share, developing an idea or creating a sponsorship I dedicate all my time to it until it’s executed. The results of these actions lead to success. The back-End work like sending MG offers, projecting billing, updating pending lists, etc. can all be worked in around the tasks mentioned above, so I suppose that the answer is to KNOW what is most important and always focus on it until it is complete... no matter what.

TDE: You manage people and work with some people who are all over the place. How do you deal with someone who is very distracted and not giving you what you need?

BW: I always make sure to over-communicate. Sounds pretty simplistic but it works. I will make sure to make eye contact and let them know what my expectation is and when I expect the task to be completed. I also give them an out by saying if you can’t complete it by X date/time to let me know. I find more distraction at higher levels, when I am talking to our GM and GSM. They always have a lot on their plate and when I need them to be responsive I take the same approach – eye contact, expectation of when I need an answer to something, etc.

TDE: How are you impacted by interruptions during the day? What is your #1 tip for dealing with them?

BW: As I mentioned, distractions are part of the gig, and they are to be expected. I prep myself by carving out extra time in just about every task I work on – because I know I’ll never get through without an interruption (by the way, I’ve been interrupted 3 times since I began my responses). Being mentally prepared beforehand is the best way I can deal with them.

TDE: As a manager with many moving parts and daily demands, what is the greatest challenge in your business today, and what are you doing to address it?

BW: The greatest challenge in the TV business today is finding a way to integrate broadcast into the 21st century. With the rise of digital platforms, TV stations know they must adapt and expand – whether through creating exceptional station websites, partnering with bigger digital companies or with digital agencies that help businesses take full advantage of optimizing their own sites, etc. We need to be innovative and very much thinking out of the box these days. One of our greatest challenges is continually seeking and finding the right partners to get the job done.

You can reach Bill directly by email at wwitsik@fox43.com.